Copying Scott's notes from June 13, 2022, so they don't get lost...
[2:56 PM] # POLLS - Each poll will have a thread for discussion in the polls channel. - @ everyone so the most members will be notified when it's posted - Online polls need a clear majority to be adopted. Mixed result polls will be decided at the next meeting. - A minimum number votes is needed for results to be considered any good. We need roughly 1/5th of Discord members, or the number of members who show up to volunteer meetings. This is ~20 people for now. - Polls can also be used to gauge interest and see how others are feeling about something without being a binding resolution.
[2:56 PM] # COMPOST HEAP - This three day festival is coming. 3 days from 2-11pm. Festival provides it's own staffing for most roles. - We still need to do membership sign-ups at the door. We'll have about 6 volunteer positions and will post them soon. - FYI, they are also selling memberships pre-sale online for this event. We will get a list of new members before the show. - Checkout more in compost-heap channel
[2:57 PM] # MEMBERSHIP AWARENESS - We'd like a quick speach prepared for door people to briefly explain membership. Any volunteers want to write and post this? - Flyers need to have membership fee posted on flyer. I.e., Door price " + $5 membership"
[2:57 PM] # VOLUNTEER - Shows are spotty for June so please sign up. - Specialized volunteer groups - Who's interested? No lurkers. Current groups being talked about are: 1. Fighting and Sexual Assault Policy and Procedure Group 2. Finance Group - explore 7C finances
[2:57 PM] # OLD MAN RANTS ABOUT TAXES AND ASCAP - A reminder that we are a legit business. We file taxes and pay music licensing fees. - Filling out the door sheet is a vital part of this and must be done.
[2:57 PM] # POS (POINT OF SALES) SYSTEM - The Venmo experiment was a failure. While still technically available, you are discouraged from using it as a means to pay at the door. - We will move to a unified POS app (like Square) that can handle all card, cash, and online payments. - Eliminates need to fill out door sheets. - Lots of members shared that they already use something like this at work and are comfortable using it and training others. They also tout it's benefit for teaching us a marketable skill. - We will likely start with 2 POS systems (in the form of tablets) - 1 for membership counter and 1 for door. - "IT WON'T GET STOLEN! Because it will be in a thing." -Lucyfer, Quote of the Month - Cam will probably start rolling this out in July.
[2:57 PM] # BOOKING - Booker/Promoter is in charge of getting volunteers signed up for all positions. - Booker/promoter needs to start Discord thread & message all volunteers before the show - Booker/promoter needs to promote the show and get people to come - If you need help with any of these responsibilities, reach out for help or find a partner to book with.
[2:58 PM] # SOCIAL MEDIA/INSTAGRAM - Let's put links to socials on membership cards when printing - Post a calendar of events at least once a month - Post meeting times on the day-of - Check out social-media channel for info on using socials
[2:58 PM] # RECORD STORE - Technically this is our registered business - Jasper to head rebuilding it with space and merch; asking for $500 - Merch stored in cubby in record store room and secured when not open for business - No additional work for volunteers on show day. - Create a record store/vendor day for multiple merchants to come buy/sell/swap. - $500 approved by vote. - Talk to @Jasper if interested.
[2:58 PM] # OCTOBER MEETING TOPICS (ANNUAL) - Is Discord working? - Is 2 desks at the door working (membership and cover separated)? # JULY MEETING TOPICS (NEXT MONTH) - change split of door funds? More favorable to bands? - Someone to update us on status of website and calendar. - Social justice group? - Cooling system? - Financial analysis with Cam
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